FAQ

Here we’ve collected answers to the most frequently asked questions about our work—from production times and costs to installation details and the materials we use. If you haven’t found the answer to your question, just contact us, and we’ll be happy to explain everything.

Companies participate in exhibitions:

  • to promote their business in the industry marketplace;
  • to present a new product to the world;
  • to find new prospects for their business.

Choose the exhibition which you would like to take part in, order a design project and construction of an exhibition stand, and…

  • meet new potential customers;
  • research trends in the industry and keep abreast of market trends;
  • promote the image of the company in a modern way;
  • study the expectations and needs of customers;
  • communicate your offer to your target audience;
  • be inspired by thematic presentations.

The price of an exhibition stand depends on its size, design complexity, materials, and the number of decorative elements. The more custom details used in the stand’s construction, the higher its price. For example, a second floor, constructed with additional reinforcement, significantly increases the price of a stand.

The contract price includes:

  • development of a design project and technical documentation for the stand (if necessary);
  • transportation of exhibition stand elements and furniture;
  • artistic design of the stand;
  • stand assembly and dismantling;
  • rental of stand elements, furniture, and equipment.

Our designers will need up to 5 business days to develop a design for a stand smaller than 50 square meters, and 5 to 8 business days for larger stands. The design time will be reduced if you submit detailed technical specifications. For custom designs, the timeframe may vary.

We have built most of our exhibition stands according to design projects of our designers.

But in our portfolio we also have stands built according to customer projects. They are built according to the designs that our clients have ordered from design agencies that are not engaged in construction, or that were prepared by the client’s advertising department. We can build a booth according to your design project, too – let’s discuss!

After approving the project, our manager will contact you to discuss and confirm different elements of the stand, including furniture. We can complete the stand with our own furniture or rent it for you in special stores. Via Viber, WhatsApp or Telegram we will send you photos of each piece of furniture suitable for your project. You will only have to choose.

You can order from us any equipment necessary for comfortable and successful participation in the exhibition. We can rent from our own stocks or rent for you from other organizations and stores.

They are the following:

  • plasma and liquid-crystal panels;
  • video walls;
  • professional lighting equipment;
  • refrigerator,
  • sink,
  • stove,
  • cooler,
  • coffee-machine;
  • other equipment.

Booth parts, furniture and all equipment belong to us and are leased to your company for the duration of the show. However, we do not reuse some elements – after the show we dispose of them or give them back to the customers. Examples of such elements are prints on banners, nets or cloth, PVC panels with logos or photos, volume letters.

The main condition is to get them out of the pavilion on the closing day of the exhibition.

Choosing the Right Exhibition Stand Contractor

When selecting a contractor, experience and proven results are key. Look for partners with a strong portfolio and international exhibition experience — the right team can make your brand truly stand out.

Full-service capabilities are essential, covering everything from concept and design to production, logistics, installation, and dismantling. In-house teams and production facilities ensure quality, efficiency, and timely delivery, while flexible solutions allow for adaptation to your specific goals.

Pay attention to materials, custom design options, and attention to detail — these factors define the visual impact and durability of your stand. Evaluate transparency in pricing, timelines, logistics, and storage to ensure smooth execution.

Expert advice: Don’t make decisions based on price alone. Experience, reliability, and a strategic approach to your exhibition objectives are far more valuable for a successful outcome

Custom Stands vs Standard Booths

A custom stand is designed just for your company. It shows your brand, follows your style, and helps you stand out at the exhibition. You can use special shapes, materials, and technologies. You also have full control from design to installation and dismantling.

A standard booth uses ready-made modules. It is more cost-effective and faster to set up but has fewer options for design and customization. It works well for small spaces or short events but does not make your brand as visible.

Custom stands help you show your brand and make a strong impression, while standard booths are a simpler and more economical option.

We build custom exhibition stands using a wide range of materials such as MDF, fabrics, acrylic, metal, and glass. Our solutions include suspended structures of various shapes, fabric graphics, lightboxes, backlit logos, 3D elements, backlit graphics, custom-designed furniture, and other stand elements carefully tailored to the size and layout of each stand.

The budget for participating in an exhibition can include several key elements. First and foremost is the stand and its preparation: design, production, and assembly (MDF, fabric, lightboxes, 3D elements, and custom furniture). Installation and dismantling are usually included in the stand’s cost, helping to avoid unexpected expenses right before the event. Logistics, including delivery from Poland or Italy to European countries, remain efficient and cost-effective when using in-house capabilities.

Another significant expense is the exhibition space rental and infrastructure — electricity, internet, and technical equipment for the stand. It is also important to account for staff and promo team costs, accommodation near the exhibition center, and team transport and logistics. Marketing materials — including printed brochures, giveaways, and promotional items — are another important component, along with technological solutions and any required equipment certification.

It is advisable to allocate a 10–15% contingency in your budget to accommodate local requirements, certification, and unforeseen expenses. In most cases, the primary costs include exhibition space rental, staffing, and stand construction and installation.

Partnering with a contractor that offers in-house production and its own installation team helps you control costs, ensure consistent quality, and meet deadlines — delivering a seamless, turnkey solution.

Effective stand zoning is not just about organizing space — it is a tool for managing visitor attention and behavior.

It always starts with your exhibition goals: attracting traffic, showcasing products, or holding meetings. Based on these objectives, the space is divided into key areas: an open zone to engage visitors, a demonstration area to present solutions, a meeting area for client discussions, and a service area for the team.

A well-designed stand should work on its own — attracting attention from the aisle, intuitively guiding visitors, and smoothly leading them from interest to interaction. This is achieved through open layouts, visual focal points, and carefully planned visitor flow.

At the same time, functionality is equally important: efficient internal layout, comfortable meeting spaces, and well-organized zones enable the team to work effectively throughout the exhibition.

Conclusion:

A well-designed stand is not just about aesthetics — it is a strategic sales tool.

👉It attracts attention, engages visitors, and helps turn interest into real contacts and business opportunities.

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